Rules & Regulations

Every organised group has to have a few rules to keep things running smoothly and to ensure that everyone enjoys the group's activities. We have put all of the details here on this page for your convenience. Here you will find our Code of Conduct, Data Privacy Policy and click here for our Constitution (PDF format).
If you have any questions or concerns about any of this please talk to a member of the committee in confidence. We need your feedback to help us improve the group for everyone.

COVID19 (Coronavirus)

Click here for details of our current response to the advice on the COVID19 (Coronavirus),

AGM Reports

The 2021 AGM will be held on Zoom 16-Mar-2021. Click here for the Agenda and voting details The reports from the chairman (Helen), Secretary (Mary) and Treasurer (Josh) are available below (PDF format)
The AGM for 2020 was cancelled due to COVID-19 restrictions.

The AGM for 2019 was held in March 2020. The reports from the chairman (Helen), Secretary (Mary) and Treasurer (Josh) are available below (PDF format)

Code Of Conduct

At NFDG, we want everyone to have a great time dancing and getting to know other members. To help make this happen, we have a code of conduct setting out our ethos for the club. Please take some time to familiarise yourselves with this.

  1. Anyone can ask anyone else to dance.
  2. Any two people who want to dance with each other can do so and can choose to dance in either role.
    For some dances experienced dancers may ask to split couples (e.g. if you are both beginners) but you don't have to do this.
  3. You are not obliged to accept an invitation to dance and you do not have to give a reason for refusing.
  4. Treat other dancers with kindness and respect.
  5. We do not tolerate racism, sexism, ageism, ableism or homophobia.
  6. Agreeing to dance with someone does not mean agreeing to anything else.
  7. If you need to do something differently, say something.
    Sometimes people need to do things differently for reasons such as illness or disability.
    Our callers and dancers will do all we can to help.
  8. Wherever possible, participate fully in the walkthrough.
    Even if you don't need to walk a dance yourself, there may well be people near you who do need to, and rely on watching others to be able to learn.
  9. We reserve the right to decide attendance of the group.

If there are any problems or another dancer is making you feel uncomfortable, please report it in confidence to a member of the committee.
You can find their information on the table at the back of the hall and on the website.

If someone makes a complaint our actions as a committee will be:

  1. We will speak to the person about whom the complaint is made and if necessary give them an oral warning telling them how they had breached the code of conduct and what they need to do differently;
    we will provide a copy of the code of conduct; we will say that we want them in the club but their behaviour must change. Two impartial committee members will make a note of what was said.
  2. The second warning is written consisting of a copy of the code of conduct and a statement on how they have breached it and what they need to do differently, and stating that this is their final warning.
  3. Then the final action is a letter telling them they are no longer welcome at the club and asking them not to come any more.

Data Privacy

At Nottingham Folk Dance Group we take your privacy seriously.

Data storage

Photographic and video images

Images of club members in action are a powerful marketing tool and help potential new members to see what we do. Photographs and videos are used on the NFDG website and on our social media platforms.

Data Access and Removal Requests

Please contact the chairman of the group to: Your request will be processed as soon as reasonably possible.